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FAQs for the Recruitment Combine

As a recruitment catalyst in the chapter, it is a your responsibility to attend the Recruitment Combine in its entirety. The chapter's Recruitment Director and two Recruitment Captains (must be sophomore or juniors) are expected to attend the entire program to earn credit on the Annual Report. Recruitment Directors and Recruitment Captains must attend if they have been selected to do so.

WHEN IS THE RECRUITMENT COMBINE?
The Recruitment Combine takes place on January 20 - 22, 2017.

WHO FROM MY CHAPTER IS REQUIRED TO ATTEND?
It is a requirement that the Recruitment Director and two Recruitment Captains (must be sophomores or juniors) from invited chapters must attend the program. No substitutions, proxies, or committee members are permitted. The invited Recruitment Directors are expected to serve their entire term (until at least November 2017). Recruitment Directors who fail to serve their entire term will be individually responsible for reimbursing the Fraternity for the true cost of their attendance at the program ($500 + any travel funds paid on the individual’s behalf).

HOW DOES MY CHAPTER KNOW IF WE ARE SUPPOSED TO ATTEND?
Unlike in past years, Alpha Sigma Phi is selecting chapters to attend the Recruitment Combine based on the recent recruitment performance of the chapter. Selected chapters can be found here.

WHAT IF MY ATTENDANCE TO THE RECRUITMENT COMBINE INTERFERES WITH CLASS/WORK?
If a member is going to miss class or work as a result of the Recruitment Combine, there is a letter in the back of this Attendee Guide that can be provided to an instructor/supervisor. It is highly recommended that officers notify all instructors/supervisors as soon as possible so they have plenty of advanced notification. Those who wait until the week or day before the Recruitment Combine tend to find unsympathetic instructors and supervisors, causing logistical challenges for the officer and the chapter. If these challenges do arise because of procrastination, you are still required to attend the program.

WHERE IS THE VENUE FOR THE RECRUITMENT COMBINE LOCATED?
St. Louis Airport Marriott - 10700 Pear Tree Lane, St. Louis, Missouri 63134

DOES THE FRATERNITY OFFER FINANCIAL ASSISTANCE FOR TRAVEL?
Alpha Sigma Phi is happy to provide chapter members flying to St. Louis for the Recruitment Combine a $200 per attendee (up to $600) travel grant to subsidize travel costs; we are happy to provide this travel grant thanks to the generous support from alumni donors. This grant only applies to groups outside of a 415-mile radius from the St. Louis Airport Marriott. Fraternity Staff will book your flight arrangements based on information indicated on registration, and any remaining balance will be placed on your chapter's statement.

ARE MY MEALS PROVIDED?
The Recruitment Combine will provide attendees with the following meals: Friday dinner and late evening snack; all three meals on Saturday plus a late evening snack; and breakfast on Sunday. If an attendee needs additional snacks or beverages, he is encouraged to bring those with him or to bring some spending money. Attendees with dietary needs should communicate those needs on their registration form. Every effort will be made to accommodate dietary needs communicated in advance.

WHAT IS THE FRATERNITY’S CANCELLATION POLICY FOR THE RECRUITMENT COMBINE?
Selected chapters are expected to send their Recruitment Director and two Recruitment Captains to the Recruitment Combine (unless otherwise communicated by Fraternity Staff). If the Recruitment Director can no longer attend the program, they can no longer serve in their position and must be replaced. Proxies/substitutes/committee members are not permitted to attend in place of the Recruitment Director.

The registration deadline is December 6, 2016 at 5 p.m. PST. Replacements (a newly elected Recruitment Director and not a proxy/substitute/committee member) can be made through January 6, 2017. After the registration deadline, only cancellations are accepted. In the event an officer needs to cancel, he must notify Fraternity staff via email at tbtm@alphasigmaphi.org. Phone calls are not an accepted form of cancellation.

Recruitment Directors who cancel after the registration deadline, do not show up to the program, or are asked to leave the program for violating the expectations agreement will be billed for the true cost of attending the program ($500) as well as any travel funds paid on their half by the Fraternity. Further, Recruitment Directors who do not serve in their position for the entire term (until at least November 2017) will be billed the true cost of attending the program ($500) as well as any travel funds paid on their half by the Fraternity. Members will be individually responsible for those costs and could be sent to collections for failure to pay.

WHAT SHOULD I PACK FOR ACADEMY?

Clothing:

3 Collared Shirts and 3 Ties
Belt
Casual Pants
Casual Shoes
Casual Socks
Dress Pants or Khakis
Dress Shoes
Dress Socks

Toiletries:

Body Wash
Deodorant
Razor/Shaving Cream
Shampoo
Toothbrush & Toothpaste

Additional Items:

Allergy Medications
Badge or Pledge Pin
Cell Phone Charger
Insurance Information
Laptop & Charger
Pen & Paper
Snacks

Do Not Bring:

Alcohol or Tobacco     
Expensive Items
Hats           
Knives/Weapons

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